A Medallion Signature Guarantee can only be obtained from a participant in one of the Securities and Exchange Commission (SEC) approved programs, such as a commercial bank, brokerage firm, credit union or savings and loans institutions that are members of the Medallion Stamp Program. All notarial services are provided by appointment only. the receipt of $360 registration fee, the letter mentioned Examples of legal forms are available on-line (PDF 7.55 KB), but please keep in mind that the forms and their purposes can vary widely from one jurisdiction to another. For information concerning remote notarial and authentication services, we direct you to the following recently updated Department of Statewebpage. Collect the Certificate of Appointment after 2 A list of these scam reports is available on the Law Societys Scam Alert webpage. The Notarization Law of the People's Republic of China, which was adopted at the 17th meeting of the Standing Committee of the National People's Congress of the People's Republic of China on August 28, 2005, is hereby promulgated and shall go into effect as of March 1, 2006. Unfortunately we cannot perform a Medallion Signature Guarantee, which is a special type of signature acknowledgement sometimes required for the exchange of securities. Notarization and apostille is all one requires in most of the places in the world. The personal data contained in this List should not be used for any other purposes. To certify the genuineness of the signatures authority of the Notary Public on contracts or declarations that have been notorized by the Notary Public. For us to notarize your documents, you must: The U.S. Consulate General in Hong Kong and Macau can notarize documents for any U.S. citizen or permanent resident. You must sign with the notary public). The notarial fee or notary charges start with HKD900 and varies with number of required signatures and nature of documents. Some of these are: 1.Official partys original signature on public documents such as a certificate of business registration, marriage certificate, incorporation certificate, etc. How to Apply for Appointment & Registration as a Notary Public? The personal data contained in this List should not be used for any other purposes. First, lets check what Apostille is, then move onto the other two. Notary Addresses, Phone and Office Hours: YIP TSE & TANG, Notary Service in Hong Kong, Types of Notarial Services and Notary fees or charges, Hong Kong Notary Public Addresses and Phone contact, Notaries Public: Thomas Tse and Charles Tse, Notary Service Enquiries : 6888-9999 (Miss Law), Apostille service under Hague Convention by a Notary, Notarization & Declaration Service by Notary Public, hongkongnotary.com. A notary is recognized internationally and nearly all the actions conducted by a notary are required for use in a foreign . HK$900 or up. in Notary fees or notary charges in Hong Kong, What is the normal charge or fees for a notary public? Notary Public's Duties and Functions. File affirmation of service within 7 days of service Documents Accepted for Apostille Service in Hong Kong, Taking an Affirmation, Affidavit or Statutory Declaration, Certified True Document eg. As needed, we are able to provide more details to our clients and assist as needed during the legal procedures that demand this additional step. Anotary public in Hong Kongneeds to offer ongoing compliance with the provisions of the relevant Rules and the set of good practices imposed for this profession. Documents signed by a notary public or a Commissioner for Oaths in Hong Kong. That website also maintains information on other members to this Hague Convention and their designated Central Authorities. On the other hand, for non-Hague Apostille Convention countries or territories, documents which have been notarized by a Notary Public will need to be legalized by the embassy of the relevant country or territorory in Hong Kong before they can be used in that country or territory. Some examples include: Affidavits / Affirmations / Declarations Power of Attorney Property transaction documents Company documents Board Resolutions Identification documents Birth / Marriage Certificates Enroll in STEP to receive the latest COVID-19 and American Citizen Services updates, including announcements of any service changes. How to Get a Notarized Minor Travel Consent Form, What Is an Affidavit? collecting the Certificate, please produce the receipt Please write out the statement you wish to attest or swear to, but do not sign the form until instructed to do so by the Consular Officer. Simple notary starts with HKD900. passports, marriage certificate, birth certificate, graduation diploma etc, To attest or witness a signature of a contract, verify your signature, When dealing with international business transactions, When buying, selling or mortgaging property abroad, When setting up a business or company abroad. In Hong Kong, apostille is a verification by the Hong Kong High Court that the notary is an authentic notary in Hong Kong and therefore the document can be relied on. They are arranged alphabetically; the order in which they appear has no other significance. Government of the Hong Kong Special Administrative Region at the High Court Accounts The documents are certified when the notary applies the seal or stamp. U.S. Consulate General Hong Kong & Macau, Extension of current Hong Kong DED-related Employment Authorization Documents (EADs), Secretary Blinkens Call with Peoples Republic of China (PRC) CCP Central Foreign Affairs Office Director Wang Yi, Memorandum on Extending and Expanding Eligibility for Deferred Enforced Departure for Certain Hong Kong Residents, Consul General Gregory May Keynote Remarks at the CSIS, U.S. Consul General Hanscom Smith Farewell Remarks, The Administrations Approach to the Peoples Republic of China, Statement by President Joe Biden on Hong Kongs Apple Daily, Signature Guarantees: Preventing the Unauthorized Transfer of Securities web page, State Departments Office of Authentication, Chief Executive of the Secretary for Administration and Justice, Report Lost or Stolen Travel Document or Visa. This is the official website of the U.S. Consulate General Hong Kong & Macau. The fees associated with the notarization of different documents, as well as other procedures undertaken by the notary himself are determined by the Hong Kong notary office and vary. bearing the signature of a witness who must be a notary Documents signed by a notary public: these include a power of attorney, a certified true copy or a legalized authorized document translation; documents signed by a commissioner for oaths are also accepted for an apostille in Hong Kong (such as a declaration). For information on authenticating Hong Kong documents for use in the United States, please contact the Hong Kong High Court general hotline at Tel: 2825-4226, Monday through Friday, 8:45 a.m. to 1 p.m. and 2 p.m. to 5:30 p.m. and see theirapostille service page for additional information. Get the case number for the application for appointment The experts at ourlaw firm in Hong Kongpresent the main situations in which the services of a notary may be needed. In Hong Kong, all the Notary Public are Hong Kong solicitors of at least 10 years' experience. Have more questions about online notarization? of your application. Failure to do so results in either the refusal of the application for the practicing certificate or in disciplinary proceedings against the individual who acted as notary public. the application is not filled in according to the provisions/it does not comply with the relevant section of the Notaries Public (Practising Certificate) Rules; the applicant has conducted in a manner that is unfit of a notary public; the individual is unfit to act as notary public. Notaries Public help to deal with legal documents; they offer legal services regarding the preparation, execution, verification, and saving of clients' documents for their use abroad. Notarization of or witness to documents for insurance claim, and Proof of Loss Declaration, receiving pension, old age security payments. Yes, online notarization is legal and secure to use in Hong Kong. Sample Letter of Applying for Registrar's Certificate. Preparing for the documents to be accepted for Apostille by the High Court of Hong Kong. Prepare the motion and all necessary documents on the Secretary for Justice and the in Notaries Public: Thomas Tse and Charles Tse, Notary Service Enquiries : 6888-9999 (Miss Law) | Permalink, Tags: However, many people often confuse when it comes to Apostille, Notarization, and Legalization. List of Attorneys / Law Firms in Macau Last modified: December 16, 2022 Contact Us U.S. Consulate General Hong Kong & Macau 26 Garden Road Central, Hong Kong Tel: 2841-2211 (office hours) 2523-9011 (after office hours) Fax: (852) 2845-4845 Certified True Document eg. Bring the notarial fee of $50 USD or $400 HKD per notarial signature/stamp. CALL NOW PHONE 6888-9999 (Miss Law) English/Cantonese. About the Society For foreign citizens who want to live permanently in the United States. NOTARIZATION & DECLARATIONS IN HONG KONG. Company documents such as Certificate of Incorporation, Business Registration Certificate, Annual Return and Articles of Association, Identification documents such as passports and identity cards, Certificates such as birth certificates, marriage certificates and academic qualification certificates, Address proofs such as bank statements and utility bills, Property transaction documents including sale and purchase agreements and mortgage documents. For current information on the COVID-19 situation in Hong Kong, please check our COVID-19 webpage. V-Card Download. It makes public documents legal even in foreign countries. Companies that provide notarial services will provide their information to the Society of Notaries (a notary firm will state its name, the name of all the principals in the form, the name of every person in the firm that practices as a notary public). Therefore, documents notarized in Hong Kong or Macau can be recognized in the United States if they are properly authenticated. As an American citizen living or traveling in Hong Kong, it can be incredibly difficult to find a US notary public that is available when you need them. there were 293 individuals who applied for the examination in 2019; out of the total, 50 individuals passed both papers included in the examination; in 2015 the number of applicants was 240. What is the difference between notarization, apostille and legalization? The exact duration required for arranging apostille and legalization is subject to the workload and opening of the High Court of the Hong Kong SAR and the embassies respectively. The person is required to hold a letter of no objection before the examination and a written notice. Notarial Services, notary charges, Notary fees, Tags: same-day service for simple documents and witnessing. This is important especially when documents have to be submitted in a foreign country. All Right Reserved. Our Hong Kong notary public services from easyCorp provides a painless way to obtain authentications by legal institutions. of $125. U.S. Consulate General Hong Kong & Macau +852 2841 2211 +852 2523 9011 (after hours) ACSHK@state.gov States that have not signed the Convention must specify how foreign legal documents can be certified for its use. Documents signed by a notary public or a Commissioner of Oaths in Hong Kong On the other hand, a notary public, being a certified and trained professional, verifies the authentication of documents. The Registrar will by written notice inform the Hong Kong Society of Notaries of Para.17. Bring the notarial fee of $50 USD or $400 HKD per notarial signature/stamp. Apostille in any country is sufficient which follows The Hague Convention. It's worth checking the specifics asked for by the requesting institution, as there are variations in the rules. Notarize is the simpler, smarter, and safer solution to get a notarization from anywhere. For documents to be used internationally: countries/regions include USA, Canada, European countries, Russia, Japan, South America, Middle East, Africa, Taiwan, Macau and other Asia regions/countries. Familiarize yourself with your documents and know where notarizations are required. The Law Society strives to raise general public legal awareness, facilitate public access to legal services and promote a culture of giving back to the community among our members. by two copies of blank signature cards. Moreover, the individual needs to have applied for membership with the Society of Notaries. Notaries are very experienced lawyers. Apply for Registrars Certificate by letter (sample attached) and send it to Masters Clerks Office (Apostille Service Office), Room 115, LG1/F., High Court, 38 Bring your government-issued photo ID. Hong Kong Notary, Notarial Certificate & Apostille Service. Having satisfied all the requirements, the Court Please also note that US $100 banknote series 1990 and also series 1914-1990 are no longer accepted. weeks from payment of the fee at the President of the People's Republic of China Hu Jintao. Fast Response Enquiry. for application for appointment as See under the Authentication tabfor additional information. The notary offers solutions to those who need notarization and helps in keeping all certificates and documents authentic, valid and legal. This List is published by the Law Society for the purpose of facilitating the public and members of the Law Society in identifying and locating Notaries Public. A passport or Hong Kong ID card is best. The Law Society of Hong Kong Annual Report 2021, Conditions of UseSitemapPrivacy PolicyPolicy on Anti-Discrimination and Anti-Sexual Harassment. Our Hong Kong notary public services from easyCorp provides a painless way to obtain authentications by legal institutions. These are the most common types of notarization which a person might require depending on the situation. Additional resources and information is available on the Hong Kong US embassy website. Reach out and Connect in Apostille service under Hague Convention by a Notary | Permalink, Tags: It is possible to discontinue the inquiry without a hearing when the Tribunal is satisfied (after having analyzed the provided evidence) that there is no case for disciplinary action against the concerned notary public. The preparation of legal forms is typically the task of an attorney. We encourage you to keep checking the online appointment system if you do not immediately find an open slot. The notary can also notarize foreign documents once a sworn translation is provided (the documents translation is the one notarized and then used in Hong Kong as needed). Notarization, Apostille, and Legalization of a document are essential for all! Queensway, Hong Kong or by fax (2524 2034). Please note that remote notarial services may only be provided in accordance with the laws and regulations of the U.S. state that commissioned the notary public and the laws of the state or country where the document is notarized. Apostilles are affixed by Competent Authorities designated by the government of a state which is party to the convention. You are required to bring along the following document (s), completed but not signed; valid identification documents; and any supporting documents as required. A Notary Public is a legal professional appointed by the Hong Kong High Court under Legal Practitioners Ordinance (Cap.159 of Laws of Hong Kong) to serve the public to attest, authenticate or certify the due execution of documents and to administer oaths, affirmations or declarations for use overseas (except in Mainland China). An apostille is used specifically for authentication of public documents with the purpose of making them fully legally recognizable in a foreign country. Who can become a notary public in Hong Kong? Detailed information for visitors traveling to or through Hong Kong is availablehere. Thank you for your message we will be in tough shortly. in Para.13 and two duly completed signature cards You may collect the Certificate in Learn more about quality higher-education opportunities in the U.S. that you will not find anywhere else in the world. Notary Public or China Appointed Attesting Officer? Countries, such as the US, the UK and within Continental Europe, have brought in measures to carry out online notaries. Support Members Phone (+852) 2526 5502. in Examples: Notarial Services, Types of Notarial Services and Notary fees or charges | Permalink, Tags: Hong Kong currently has less than 400 Notaries out of more than 10,000 solicitors in the profession. Our website uses cookies for statistical purposes. Level 8 Cambridge House, No. Office (LG2/F., High Court). After having your documents notarized at a law firm in Hong Kong or Macau, please take your documents to the Hong Kong High Court or to the Chief Executive of the Secretary for Administration and Justice in Macau for an apostille, an attachment that will make the document recognized for use in the United States. For documents to be certified by a legal institution that are required by oversea parties or authorities; To certify the official documents that are to be issued by authorizes of Hong Kong, ie Business Registration Certificate, Certification of Incorporation. We notarize documents (notarization of signatures and documents, issue notarial certificate etc) for use in countries or regions outside Hong Kong every day. A Notary Public in Hong Kong needs to first qualify as a Hong Kong Solicitor before he/she can take the notarial exam and be appointed by the High Court. If you wish your documents or certificates that are to be used or accepted in another countries or territories, you will probably need to have them to be certified by legal institutions or legal personales. For example, (a) Notary Public - Power of Attorney - Certified true copy (b) Commissioner for Oaths - Declaration Fees Apostille service is provided at a fee of HK$125 per apostille. For these services, please make an appointment here: Appointment System. Hong Kong Notary, Notarial Certificate & Apostille Service Legalisation by Consulate Simple notary starts with HKD900 Enquiries Tel/Whatsapp : 6888-9999 (Miss Law) Address: Wanchai, Lai Chi Kok and Tuen Mun For more information on Hong Kong Notary, please click to visit www.ytt.world of Yip, Tse & Tang, Solicitors & Notary. Thomas Tse and Charles Tse are notaries public, qualified to notarise documents in Hong Kong for use in oversea countries. In Hong Kong a certified true copy provided by a CPA (Certified Public Accountant), a Hong Kong solicitor or a Notary Public will almost always be accepted by banks and other requesting organisations. Anotary public in Hong Kongis an individual who the relevant experience and has been appointed to act in this capacity according to the laws in force, among which we can mention the Legal Practitioners Ordinance, the Notaries Public Rules and others. For example, as a non-signatory, Canadian documents for use abroad must be certified by the Deputy Minister of Foreign Affairs in Ottawa or by a Canadian consular official abroad and subsequently by the relevant government office or consulate of the receiving state. How to Apply for Appointment & Registration as a Notary Public? The number of notaries in Hong Kong continues to grow, as reflected in the higher number of individuals who applies for the examination in 2019 compared to 2015. Apply for Registrar's Certificate by letter (sample attached) and send it to Master's Clerks Office (Apostille Service Office), Room 115, LG1/F., High Court, 38 Queensway, Hong Kong or by fax (2524 2034). For questions about notarial services, please contact the U.S. Consulate General Hong Kong and Macau via email ( acshk@state.gov) or telephone (2841-2211) from 1:30 p.m. to 4:00 p.m. Monday through Friday, except public holidays. Email office@kwanandchow.com. Not all documents are accepted for Apostille service.Documents accepted for apostille service are broadly classified into the following two categories :Public documents bearing the true signature of an official party such as a Hong Kong SAR Government recognized officer. notary public. It is a fraud deterrent process and certifies that a document is original whereas a notary public is the authoritative person. For example, in New York City, the Office of Vital Records (which issues, among other things, birth certificates) is not directly recognised by the New York Secretary of State. The person is required to hold a letter of no objection before the examination and a written notice. Notary Public, Charles Tse and Thomas Tse of Yip Tse & Tang. company incorporation and BR status, Statutory Declaration for Passport Application, Affidavit of Financial Support / Letter of Invitation for Temporary Resident Visa. The Law Society is dedicated to providing relevant and effective support to our members including professional training and legal practice updates. For witness of signatures on contract or declaration by a Notary Public in Hong Kong. WANT to learn more? Please note that the Consulate cannot assume responsibility for the professional ability or integrity of the law firms or persons whose names appear on the above Legal Assistance (Notary Matters) list. An Affidavit is a sworn statement made by an individual. Requirement for legalization occurs for nations which are not a part of The Hague Convention. the Masters Clerks Office (Apostille According to the Notary Public Practice Rules, these professionals need to observe a set of good conduct rules. The United States, Hong Kong and Macau are all parties to the Hague Convention. All Our efficient notarisation ensures your documents remain valid, legal and genuine. A valid governmentissued photo ID. Holiday / Special Temporary Closing Arrangement for Law Firms, Pro Bono and Community Work Recognition Programme, Policy on Anti-Discrimination and Anti-Sexual Harassment. Pay $125 by cash or crossed cheque payable to The I was very pleased with the legal services offered by LawFirmHongKong.com. In most cases, a Hong Kong Notary Public is sufficient, but there are some exceptions. Legalization is the ultimate way to authenticate a certification. Please see acceptable. Sample Letter of Applying for Registrar's Certificate pdf (15 KB). In order to complete an online notarization in Hong Kong, you will need the following: A single document can be notarized for $25 using Notarize. For example, a notary public is not allowed to pay part of the profits to an individual who introduces a client. Because of the Convention, consular officers are prohibited from authenticating documents in Hong Kong or Macau for use in the United States. It is possible to have documents notarized by a local notary public for use in the United States if the notary publics signature is authenticated. Notarization of or witness to documents for adoption of children, inheritance of estate, disclaiming inheritance right. Notarization is the process of authenticating execution and/or certifying a true copy, as already explained. The main work of a Notary Public is to authenticate and certify signatures, authority and capacity relating to documents for use in business transactions outside Hong Kong. The Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents, the Apostille convention, or the Apostille treaty is an international treaty drafted by the Hague Conference on Private International Law. In this case, the inquiry can be discontinued without a further hearing. Disciplinary proceedings and the grounds for refusal of the practicing certificate for notaries. They need to pass an exam organised by the Hong Kong Society of Notaries. Hong Kong Notary, Notarial Certificate & Apostille Service. External links to other Internet sites should not be construed as an endorsement of the views or privacy policies contained therein. In Hong Kong almost all notarys are solicitors. August 28, 2005. A notary public is an individual who has undergone a special examination, is registered with the relevant authorities, and serves as an official and a third-party witness to a number of documents. They have a very experienced legal team. of signatures and nature of the notarisation works, Public Notary Office of People's Republic of China, NotaryPublic.Asia - notary, apostille, legalisation, For more information on Hong Kong Notary, please click to visit www.ytt.world of Yip, Tse & Tang, Solicitors & Notary. How to Apply for Appointment & Registration as a Notary Public? at the High Court Registry. of authorization, bearing the ID For documents to be used internationally (excluding China). Please note that the Consulate cannot authenticate or provide copies of documents such as birth, marriage, divorce or death certificates, U.S. drivers licenses, academic transcripts, diplomas or the like. Real estate documents: real estate purchase and sale agreements, private purchase sale agreements, and others; Business transfers: it is common for notarized documents to be required when a business is purchased by another individual; Estate planning: a will is drawn up in front of a. Notarization is one of the most standard procedures for authenticating any certificate. For example,In Hong Kong, the High Court maintains specimen signatures of all notaries public, so documents that have been notarised are eligible for apostilles.Likewise, courts in the Netherlands are eligible of placing an apostille on all municipal civil status documents directly.In some cases, intermediate certifications may be required in the country where the document originates before it will be eligible for an apostille. Address 16/F, Wellington Place, 2-8 Wellington Street, Central, Hong Kong Map . It is a manner of avoiding fraud and it is commonly requested by many institutions, either in Hong Kong or overseas. Different types of notarization finds their use in multiple nations. Notarization is needed for a number of documents and as part of more complex procedure that demand the existence of documents that have been drawn up by anotary public in Hong Kong. Or contact by phone/whatsapp 6888-9999 (Miss Law) English/Cantonese Name Email Contact Number Accept SMS to contact you Accept Whatsapp to contact you If you need legal assistance for drawing up documents, our team of lawyers in Hong Kong is here to help. company incorporation and BR status, Statutory Declaration for Passport Application, Affidavit of Financial Support / Letter of Invitation for Temporary Resident Visa. Our Hong Kong notary public services from easyCorp provides a painless way to obtain authentications by legal institutions. To practice social distancing or simply because of government laws, a person may be unable or unwilling to carry out a notarization in person due to COVID-19. If you have any question on notaries public, please contact and/or visit the website of The Hong Kong Society of Notaries for details. Canada etc. In practice this means the document must be certified twice before it can have legal effect in the receiving country. Office with the letter mentioned in Notarization, Apostille, and Legalization of a document are essential for all! Be able to explain to a consular officer what the documents are and for what purpose they will be used. How to Get it Notarized. 2.Documents which Commissioner of Oath or notary public signs. One should be aware of all to know which one would be required in a specific situation. We also serve as an Apostille (under the Hague Convention) and Legalisation agents. Notarize a Document Now. Also, it proves that an individual signed voluntarily. Our Notary Public can attend your notarial & apostille needs at our Wanchai, Cheung Sha Wan or Tuen Mun offices: Address: Room 2301, 23/F, Tuen Mun Parklane Square. The notary has a duty of care towards individuals in any jurisdiction when these persons place their reliance on a statement contained in the notarial work provided by the professional. At the moment, Hong Kong has around 400 qualified Notary Public out of more than 10,000 qualified solicitors in Hong Kong. For information on authenticating U.S. documents for use in either Hong Kong or Macau, please contact the State Departments Office of Authentication. Our service fee begins with HKD900. $25 for one notarization. What documents do I need to bring for the notarization? What is the normal charge or fees for a notary public? For the documents to be used in other countries that have not signed the Hague Convention require an additional process known as "authentication" or "legalization.". Our scope of service: in Notarization & Declaration Service by Notary Public | Permalink. At the time of This certification confirms that a duplicate or copy of a genuine document is true and has an accurate transcription of original document.

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